In the process of organizing an event in the round table format, a large number of nuances must be taken into account. After all, communication at such a table implies the maximum openness of the participants to each other and their readiness for dialogue. Therefore, for an effective "round table" it is necessary first of all to take care of choosing the right room. It should be spacious and bright enough so that each participant of the event can feel comfortable enough.
You also need to think about what the hall will be like. Often flowers are placed in the middle. In some cases, the center of the table is given over to demonstration screens that will duplicate the text of the speech.
Don't forget the details too. Prepare in advance signs with the names of the participants of the event. Immediately determine who and where will sit. Decide this taking into account the views and interests of those present. So, for example, you should not place people next to each other who have diametrically opposed views on the same event - you will not succeed in anything but conflict.
Place glasses of water on the table according to the number of participants in the event. Also lay out clean sheets of paper and writing utensils.
For the convenience of speakers, prepare a projector, a DVD player and (you can have a laptop) that will be connected to the screen. All this is necessary so that you can demonstrate visual materials in the process of speaking.
Select the person who will lead the event. His tasks include the process. This host must clearly respond to the situation, master the topic of the event, be able to insert the right question in time or translate the conversation into a more peaceful direction, in case of a collision of rivals who are irreconcilable on a particular issue.
It is necessary to prepare a number of questions on the topic of the event. Suddenly, the conversation “sags” somewhere and it will be necessary to help the audience. For this, it is necessary to familiarize yourself with the topic of the conversation in advance and work out the smallest details related to it.
Of course, take into account the fact that the round table meeting must be interrupted at least once for a coffee break. It should also be prepared in advance. Such a pause does not imply a hearty lunch, so you need to organize canapes, caviar tartlets, cookies, sandwiches, as well as tea and coffee. The more sincerely you organize a "snack" break, the easier it will be for you to make some kind of common decision during the entire meeting.
And don't forget to close the event. The final meeting must be thought out very carefully. It can be an award for all participants, and someone alone. The final word of the organizer of the "round table" can be used as a conclusion.
01 / 06
Round tables. Organization, holding and technical support of events
The Organizing Committee of the Agency "NBF" offers you a fundamentally new format of participation in business events, in the format of the Round Table.The Round Table is a unique platform for dialogue between all representatives of the progressive part of the Russian population: business, government officials, the media and interested parties. An event of this format creates a certain atmosphere for establishing business relations between participants and contacts. The format of the round table fits perfectly with the tasks of the customer to solve any strategic issues.
The NBF Agency invites you during the round table program to organize and hold a series of working meetings with representatives - participants of the event: from the financial sector of the Russian economy, the banking industry, insurance companies and other financial and credit organizations interested in promoting their products and services on the market . An equally effective tool for conducting a dialogue at the round table is an invitation to participants from the entrepreneurial activity of Russia and on behalf of the NBF. We have an extensive subscriber base and we invite you to take advantage of the invitation to participate: owners and managers of large and medium-sized enterprises, as well as SMEs.
For the preparatory work of such meetings, lawyers and auditors are involved with the obligatory discussion of mutually beneficial and interesting proposals. Events are covered by leading financial and analytical media, which will allow you to use well-developed contacts. To prepare working meetings in the format of round tables, we will offer you to prepare up-to-date material on the competitiveness of goods and services, products of your organization that you need to present to the round table participants - consumers, experts and competitors as part of a small event.
Round tables with the participation of representatives of state authorities, ministries, departments and heads of departments of the Government of the Russian Federation, the Government of Moscow and the Moscow Region, Governors of the constituent entities of the Russian Federation and heads of local administrations, essentially the tasks set for organizing and holding such a format of events, are quite common in Russia . Agency "National Business Forums" invites you to get acquainted with a fundamentally new format of participation in business events - "Round Table". The round table is a unique platform for dialogue between business representatives, officials and other interested parties. The informality of the event creates the necessary atmosphere for establishing business contacts and close discussion of the most important issues facing Russian business. This format is ideal for solving a specific question with a specific respondent. During the conference programs, the NBF proposes to organize and hold a number of working meetings for representatives of the financial business sector, banks, insurance companies and other credit institutions interested in promoting their products to the real consumer sector. In turn, the owners and managers of enterprises will be invited by the real sector on behalf of the NBF. To prepare such kind of working meetings, lawyers and auditors will be involved for a detailed discussion of mutually interesting proposals. Coverage of events by leading financial media will allow you to repeatedly use the contacts you have made. In order to prepare the above working meetings, we suggest that you prepare material on the competitive products of your credit institution, which you wish to present to consumers, experts and competitors within the round table format.
The uniqueness of the round tables is a narrow circle of invited participants according to the profile of their activities.
Round tables with the participation of government officials, heads of departments of the Government of the Russian Federation, Moscow and the Moscow Region, Governors of the Subjects of Russia (85 regions) on the organization and technical support of this format of events are widely used in the Russian Federation.
The round table is mainly designed for a small number of invited participants. Their number can range from 10 to 150 people at the same time. With such a small number of guests, we, the organizers of the round table, are pursuing the goal of achieving maximum efficiency in the implementation of the tasks set by the round table, giving the floor to the maximum number of speakers from the hall and having time to discuss a number of important issues and topics by addressing the Presidium of our Round Table.
Regional authorities love the round table format! It's proven convenient and fast!
This format is most fruitful in the hands of professional organizers. Therefore, pay special attention to the selection of the contractor / contractor! After all, it is necessary to develop an effective program, comply with the rules for providing materials and clearly formulate your questions during the discussion to the moderator and speakers of the round table.
The estimate of the round table is rather unpretentious and simple.
It is enough to contact the project managers of our Agency and you will immediately receive a preliminary result.
The format of the event site can be any:
- hotel conference hall, hotel foyer, cultural center / assembly hall / state reception hall / officers' house stage / concert hall territory / specialized business centers, etc.
The cost of the round table and the main elements:
- selection and approval of the site of the round table, conference hall;
- site decoration, floral patterns, fresh flowers, tablecloths on tables and chairs;
- technical equipment and support: conference calls, radio microphones, sound amplifying equipment, mini and hidden microphones, television equipment: a projector and a screen, a computer with presentations on the screen of speakers' reports, a voting system - an actual tool;
- lighting equipment, both for the entire round table area and partial lighting for speakers and participants;
- catering services or kitchen at the hotel and restaurant, service personnel, certain utensils and pre-approved menu content for your event;
- production of corporate identity of the round table, production of banner structures and canvases with eyelets, press oxen, roll-apps, backs of the presidium, approval of handouts and promotional materials of the round table: pens, notepads, folders, bags, booklets, leaflets and anything you like customer and experience of the organizer;
- services for photo and video filming of the event, logging with the provision of abstracts and press releases, recording and shorthand recording of audio materials with literary processing and editing, and, if necessary, translation into any foreign language;
- development and production of invitations for participants with a call according to the list of participants and speakers agreed with the customer;
- portfolio of the moderator or presenters of your event;
- production and production work on replicating the reporting materials of the last round table, receiving feedback from participants, their comments, reviews, further mailing to guests and participants of sets of post-materials, writing texts of diplomas and letters of thanks.
Methodology
Preparation and holding of the round table
The competence-based approach puts forward in the first place not the awareness and theoretical knowledge of a specialist, but his ability to see the essence of the problem and find ways to solve it based on the practical application of existing knowledge. As one of the organizational active forms of interaction that allows to deepen and strengthen the objective position of the teacher, the "round table" has great opportunities for discussing acute, complex and currently relevant issues in the professional field, sharing experience and creative initiatives. The idea of "round tables" is a meeting of like-minded people seeking to find a common solution on a specific issue in the format of a given topic, as well as an opportunity for everyone to enter into a discussion or debate on issues of interest. Discussion of the problem, exchange of opinions, valuable experience, establishment of close contacts, search for additional opportunities and discussion when discussing special, “hot” issues make the “round table” dynamic and eccentric.
Target"round table" - to reveal a wide range of opinions on the problem chosen for discussion from different points of view, to discuss unclear and controversial points related to this problem, and to reach a consensus.
task"round table" is the mobilization and activation of participants to solve specific urgent problems, so the "round table" has specific features:
1. Personification of information (during the discussion, the participants express not a general, but a personal point of view. It may arise spontaneously and not be fully formulated exactly. Such information must be treated especially thoughtfully, choosing grains of valuable and realistic, comparing them with the opinions of other participants (discussants)).
2. The polyphony of the “round table” (in the process of the “round table” there can be business noise, polyphony, which corresponds to an atmosphere of emotional interest and intellectual creativity. But this is precisely what makes the work of the host (moderator) and participants difficult. Among this polyphony, the leader needs to “catch on ” for the main thing, to give everyone the opportunity to speak and continue to support this background, since it is precisely this background that is a feature of the “round table”).
The round table assumes:
1. the willingness of the participants to discuss the problem in order to determine possible ways to solve it.
2. the presence of a certain position, theoretical knowledge and practical experience.
It is possible to organize such a round table when the discussion is deliberately based on several points of view on the same issue, the discussion of which leads to positions and solutions acceptable to all participants.
Thus, the integral components of the round table:
1. unresolved issue;
2. equal participation of representatives of all interested parties;
3. development of decisions acceptable to all participants on the issue under discussion.
When holding a round table, in order to achieve a positive result and create a business atmosphere, it is necessary to:
- Provide for the optimal number of participants (if the circle of specialists is large, not one leader is needed, but two.
- Ensure the operation of technical means for audio and video recording.
- Establish speaking time.
- Ensure appropriate design of the audience (it is desirable that the "round table" is really round and communications are carried out "face to face", which contributes to group communication and maximum involvement in the discussion.)
Methodology for organizing and holding a "round table"
Usually, there are three stages in the organization and conduct of the "round table": preparatory, discussion and final (post-discussion).
I Preparatory stage includes:
choice of problem (the problem should be acute, relevant, having various solutions). The problem chosen for discussion can be of an interdisciplinary nature, it should be of practical interest to the audience in terms of developing professional competencies;
selection of a moderator (the moderator leads the round table, so he must master the art of creating a trusting atmosphere and maintaining a discussion, as well as the method of building up information at a high level);
selection of speakers. The composition of the participants of the "round table" can be expanded by involving representatives of executive authorities, professional communities and other organizational structures;
preparation of a scenario (holding a "round table" according to a pre-planned scenario allows you to avoid spontaneity and chaos in the work of the "round table").
The scenario assumes:
Definition of the conceptual apparatus (thesaurus);
List of discussion questions (up to 15 formulations);
Development of "home-made" answers, sometimes contradictory and extraordinary, using a representative sample of information;
Closing speech of the moderator;
· equipping the premises with standard equipment (audio-video equipment), as well as multimedia tools in order to maintain a business and creative atmosphere;
· advising participants (allows you to develop certain beliefs among the majority of participants, which they will further defend);
preparation of the necessary materials (on paper or electronic media): these can be statistical data, materials of an express survey, an analysis of the available information in order to provide participants and listeners of the round table
II discussion stage comprises:
1. The speech of the moderator, which defines the problems and the conceptual apparatus (thesaurus), establishes the rules, the rules of the general technology of the lesson in the form of a "round table" and informing about the general rules of communication.
2. The general rules of communication include recommendations:
· - avoid common phrases;
- focus on the goal (task);
- be able to listen;
· Be active in the conversation;
- Be brief
· Provide constructive criticism;
- Do not make offensive remarks about the interlocutor.
· The facilitator must act in a directive way, strictly limiting the time of the round table participants.
3. conducting an "information attack": the participants speak in a certain order, using convincing facts illustrating the current state of the problem.
4. speeches of the discussants and identification of existing opinions on the questions posed, focusing on original ideas. In order to maintain the sharpness of the discussion, it is recommended to formulate additional questions:
5. answers to discussion questions;
6. Summing up by the moderator of mini-results on speeches and discussions: formulating the main conclusions about the causes and nature of disagreements on the problem under study, ways to overcome them, about the system of measures to solve this problem.
III The final (post-discussion) stage includes:
Summing up the final results of the leader;
Establishing the overall results of the event.
in the Central City Library. N. A. Nekrasov held a workshop "Technology for holding a round table" for employees of the municipal libraries of the city of Krasnodar. The head of the innovation and methodological department, N. V. Shokotko, presented the methodological development of the same name, the materials of which can be found in this article. The participants also stayed for a demonstration event – a round table “Eco-Ya. Eco-We. Eco World.
One of the most popular and effective methods of introducing readers to the book in recent years in many libraries in Russia has become the form of a mass event "round table". In the library industry, it is a set of methods for promoting books and reading, which are based on the idea of collective discussion of current problems.
In this sense, discussions, disputes, conversations and other traditional methods of holding events are akin to the round table. But, despite the similarities, it has a number of advantages.
Round table First of all, it implies the active participation of a fairly large number of readers, the involvement of a group of specialists to discuss topical problems, the prompt consideration of a wide range of issues of both theoretical and practical interest to the audience.
In addition, this form of event allows you to implement other methods of mass work (dialogue, polemics) and is characterized by increased information content.
Its participants not only receive and assimilate new information, learn to analyze problems and defend their position, but also show their knowledge, ability to convince, and argue with reason.
Round table methodology, like any other event, includes a preparatory stage and the stage itself.
Preparatory stage of the round table
1. The librarian determines in advance, informs readers and all interested parties the topic, time and place of the event. At the same time, the topic can be formulated in accordance with the interests and wishes of the readers themselves.
2. In the preparatory period, it is advisable to recommend to readers a list of publications that reflect the theme of the round table and contain different points of view on the problem.
3. At the stage of preparation of the round table, a group of specialists is invited, which will be a kind of generator of ideas at the event. These may be representatives of local state and public organizations, universities, specialists of various profiles. In some cases, the role of specialists can be played by the most prepared readers, library activists, who prepare short reports on various aspects of the topic under discussion.
4. In order to increase the cognitive activity of readers during the preparation for the event, written questions are collected on the topic of the round table. They are a guideline for the preparation of the librarian and invited specialists.
5. In order for the event to be interesting, meaningful and highly active, it is necessary during the preparation period to think over the procedure for holding it, using the principle of visibility, technical means, materials, media and such forms of enhancing reader activity as situational questions, video clips.
6. It is important to properly prepare the venue for the event: arrange tables, arrange a library exhibition on the issue of discussion, prepare a slide presentation.
7. Special responsibility during the preparation of the round table lies with the leader (librarian). On the one hand, he organizes the work of readers, selects literature on the topic, ensures the quality of the event using various technical means, and on the other hand, coordinates the training of invited specialists.
Stage of the round table
1. Conducting a round table is advisable to start with the introductory speech of the moderator (librarian). He announces the topic, goals and main problems of the event, introduces the audience of invited participants and the order of work.
2. The facilitator gives the floor to speakers with brief reports on various aspects of the topic (problem) being discussed, either to invited experts or prepared readers in advance. These can be both initiative speeches and pre-prepared answers to written questions from readers.
3. If after the messages readers ask oral questions, then the presenter (librarian) at his own discretion gives the floor to one or another specialist for answers. If readers wish to exchange views on the substance of the presentations, they should be given the opportunity to speak.
4.After the discussion is over, the facilitator (librarian), as a rule, takes the final word, in which he sums up the results of the round table. In his speech, it is advisable for the presenter to note the completeness and depth of the consideration of the topic and its main problems, to assess the activity of readers, the questions received and the answers to them.
Options for holding round tables
Option 1. Participants make presentations, then they are discussed. At the same time, the moderator only distributes the time for speeches and gives the floor to the participants in the discussion.
Option 2. The host interviews the participants of the event or puts forward abstracts for discussion. In this case, he makes sure that all the participants speak, "keeps" the course of discussion in line with the main problem, for the sake of which the meeting at the "round table" was organized. This method of conducting is of great interest to the audience. But it requires a high level of skill and deep knowledge of the nuances of the problem under discussion from the host.
Option 3. Methodical gatherings. The organization of such a round table has its own characteristics. For discussion, questions are proposed that are necessary to solve some key tasks of the library process. The topic of discussion is not announced in advance. In this case, the facilitator's skill should be to invite listeners in a relaxed atmosphere to have a frank conversation on the issue under discussion and lead them to certain conclusions. The purpose of such "gatherings" is to form the correct point of view on a certain library problem, to create a favorable psychological climate in this group of students.
Option 4. Methodical dialogue. In the format of such an event, listeners get acquainted with the topic of discussion in advance, receive theoretical homework. A methodical dialogue is conducted on a specific problem between the facilitator and listeners or between groups of listeners. The driving force of the dialogue is the culture of communication and the activity of the participants. Of great importance is the overall emotional atmosphere, which allows you to create a sense of inner unity. In conclusion, a conclusion is made on the topic, a decision is made on further joint actions.
Organizational features of round tables
Lack of a rigid structure, rules of conduct. The organizer has practically no tools for direct influence on the course of the event (you cannot force guests to say what the organizers need), but only indirect ones. For example, you can divide the entire discussion into several semantic blocks, thereby formalizing the structure of the event. But everything that happens within these blocks depends entirely on the leader.
Significant restrictions in terms of the number of visitors;
Relative cheapness of holding in comparison with other "open" formats of events;
Intimacy of the event.
Moderation (maintenance) of the round table
The key element of any round table is moderation (from the Italian "moderare" - mitigation, restraint, moderation, curbing). In the modern sense, moderation means a technique for organizing communication, thanks to which group work becomes more focused and structured.
The leader of the round table is called the moderator. Its task is not just to announce the composition of the participants, identify the main topics of the meeting and start the event, but to control everything that happens from beginning to end. Therefore, the requirements for the professional qualities of the leading round table are high. The moderator should be able to clearly formulate the problem, not stray far from the topic, highlight the main idea of the previous speaker and with a smooth logical transition give the floor to the next one, follow the rules. Ideally, the roundtable leader should be impartial.
Do not forget that the moderator is also the actual participant of the event. Therefore, he should not only direct the discussion, but also partially take part in it, focus the attention of those present on the information that is required, or, conversely, try to quickly transfer the conversation to a new direction. It should be remembered that the presenter is obliged to have knowledge on the stated topic to the minimum necessary extent.
Much attention during the round tables is drawn to the generalization and summing up of the work. This is especially useful because it allows you to check the degree of agreement between group members. If the participants do not agree with each other, it is better to reveal this during the discussion than later in the actual activity. If an agreement reached during the discussion is not a real agreement, then it is quite possible that it will not be fulfilled in life after the end of the discussion. Summarization should be done periodically at regular intervals, especially if the discussion is long-term or includes different aspects of the topic.
When summarizing, you need to speak with the words that the participants used, and only what they heard, without adding anything new from themselves. It is important to make sure that the group agrees on the main points that have been listed, but it is not necessary to seek agreement of all participants on the issues discussed.
The purpose of the round table is to exchange views, and when summing up, it is better to indicate the group's views and points of view. Even if new questions and topics arise during the discussion, one should not deviate from the plan.
Be sure to leave enough time to complete the round table and summarize its results. If the meeting is difficult to end, the participants are eager to continue the discussion, then this is a good indicator of the success of the event.
The round table as a form of collective discussion is widely used in the modern world, since it provides the maximum opportunity to conduct fruitful discussions, comprehensively consider various issues and develop joint solutions. In the process of considering topical issues discussed at the round table, any socially significant problems aimed at solving specific tasks can be touched upon, which undoubtedly contributes to increasing the interest of participants and fruitful cooperation between the librarian and readers.
The purpose of using the "round table" method is a comprehensive in-depth consideration of an actual problem through its free group discussion. The difference between the “round table” method and the group discussion method is that, as a rule, problems of an interdisciplinary nature with the participation of invited leading experts are brought up for discussion by the first method. The topics discussed are usually multifaceted: political, economic, legal, moral, etc. Questions to invited experts for preparation for the presentation and answers are given in advance.
In order for the round table meeting to be active and interested, it is advisable to involve the maximum number of students in the preparation of the lesson, call their initiative, set them up for free communication. Most often, students are assigned tasks to prepare reports on one of the questions of the round table. Trainees should be active in clarifying (in the form of questions) points that are not clear to them.
The "Round Table" makes its own demands on the invited experts. They should be not only major theorists or practitioners in their field, but above all people who can present as much information as possible in a short period of time, as well as be able to analyze and synthesize their thoughts in an accessible form for students.
The method gets its name from the attributes used in its execution. He suggests:
circular arrangement of tables in the room;
the principle of a free microphone, when everyone speaks, there is no harsh criticism and pulling;
preliminary preparation of a list of questions to be answered by the "round table", the transfer of questions to invited experts;
the use of technical means for the rapid processing of incoming information.
Variants of the method of holding a "round table"
1. Classic option:
introductory speech of the host, introduction of the participants, reminder of the issues discussed;
listening to brief introductory presentations by specialists and trainees on the essence of the problems, presenting various points of view;
clarification by the host of the subject and issues of discussion in front of the audience;
discussion;
development of agreed positions, search for common ground; the expert group may propose a decision of the "round table"
the final word of the host, an explanation of the procedure for resolving questions received during the "round table" and the timing of the response to them.
2 The beginning of the "round table" with a video clip of a specific professional situation, followed by a discussion of the problem.
The beginning of the "round table" with a blitz survey of trainees on the range of issues of interest to them, clarification of the order of work of the participants.
Getting started with questions to invited experts.